What must be documented if an IPP identifies export issues?

When an Inspection Personnel Program (IPP) identifies export issues, it is crucial to document the Measures of Inspection (MoI) along with the specific reasons for the export refusal. This documentation serves multiple purposes. Firstly, it provides transparency and clarity about why certain products cannot be exported, ensuring that all parties involved, including the establishment and regulatory bodies, understand the basis for the decision. Secondly, it creates an official record that can be referenced in future inspections and audits, helping to track the compliance history of the establishment. This level of documentation is essential in maintaining the integrity of the inspection process and ensuring that export standards are consistently upheld.

In contrast, while reporting to the Export Division, noting issues in establishment records, and maintaining communications with the establishment are important, they do not specifically capture the systematic reasoning and decision-making process documented in the MoI. These elements may play supporting roles in managing export issues, but the MoI with reasons for refusal is the foundational document that directly addresses the compliance concerns identified by the IPP. Thus, it is the most critical aspect that needs to be appropriately documented when export issues arise.